General Manager (Leeds)

• Location: 

  Leeds

• Posted: 10/11/2009 16:04

About Finite Solutions
Finite Solutions (www.finitesolutions.co.uk) is an award winning home technology business with offices in Leeds and London. Established in 2004, we are a young and vibrant business, with a work ethos based on innovative ideas, creative solutions and enthusiasm.

We work with a diverse range of technologies – from home cinemas, to whole house music systems, to home security and lighting systems – all with the aim of making the home more enjoyable, secure and energy efficient. Our clients are owners of beautiful homes in the London and Yorkshire areas.

The Role
The General Manager is a new role and will take overall responsibility of the office based operations and also the day to day finances within the company. The General Manager will report to the Finance Director and the Operations Director.

Overall Responsibilities

Purchasing
• Negotiating with suppliers to achieve maximum margins
• Overseeing the administration staff to ensure products are ordered in a timely fashion for projects and that stock issues are dealt with efficiently and communicated back to the project managers
• Management of all deliveries and returns ensuring they are tracked and the necessary paperwork is completed
• Stock Control - ensuring the installation team has a regular stock of cables and consumables for day to day work
• To ensure that the purchase order system is being followed correctly by all members of the company

Finance
Working with the in-house bookkeeper and admin team you will be responsible for:
• Monthly management accounts including profit and loss and cash flow forecasts
• Monthly payroll and PAYE tax return
• Quarterly VAT return
• Annual accounts to be submitted to the Tax Accountant
• Budget planning
• Managing cost control
• Improvements in any process or procedure
• Ensure all invoices are paid on time with settlement discounts
• Management of in house book keeper to ensure data is entered correctly and reports produced on time
• Credit control – supply reports to project managers and consultants and chase up and debtors as necessary
• Oversee Project Finances, tracking invoices, purchases and expenses (fuel, parking, congestion etc).

Administration
The General Manager will have responsibility for the resourcing and managing of the administration staff within the office which at present includes one member of admin staff and a book keeper.
• Upkeep of filing system off both online and offline information
• Ensuring administration team keeps and up to date record of sickness and holidays
• Ensuring that at all times the office is safe and fully compliant with Health, Safety and Fire policy, procedures and retail legislative requirements
• Ensure all client folders are kept organised and secure
• Overall responsibility for company pricing database ensuring it’s updated in a timely fashion and that information is checked and accurate
• Ensuring supplier literature is kept up to date along with a list of active suppliers

Information Technology
• Day to day responsibility for ensuring all computers, phones, printers and any other IT is working reliably and effectively, working with the IT provider to resolve issues remotely or via call outs
• Responsible for defining and maintaining the companies IT security and data backup polices ensuring that data is backed up and taken off site on a weekly schedule
• Landline and Mobile Phone contracts – monitor costs and usage to ensure costs are kept to a minimum
• Ensuring new employees have all the necessary IT set up for them on arrival to the company
• Disaster recovery plan

HR
• Responsible for keeping up-to-date with the latest employment legislation as advised by our employment lawyer
• Ownership of employee staff manual, policies and procedures updating it with new legislation and any amendments required as deemed necessary by the Board
• Circulation of staff manual and performing updates, ensuring all employees have the latest version
• Responsible for ensuring employee review across the whole Leeds office take place on a quarterly basis and that the appropriate forms as completed and filed
• Maintaining employee records and information in a secure fashion
• New joiners policy ensuring new joiners are fully inducted, understand the health and safety policy and have everything necessary in order to so their job effectively (IT, clothing, tools, business cards etc.). Also informing HMRC of new joiners and completing the necessary paperwork.
• Leavers policy
• Dealing with staff issues that cannot be dealt with directly by the employees line manager and require specialist advice or action
Operations
• Maintaining and up-to-date renewal schedule of all 3rd party services including insurances, vehicle servicing, refuse collection etc.
• Ensuring all staff follow the company security policy and enforcing this wherever necessary
• General cleanliness and tidiness of office environment, work rooms and stock rooms

Candidate Attributes
• Excellent time management and organisational skills
• Proven high level interpersonal and communication skills including the ability to liaise and negotiate successfully with executive management
• Financial acumen to engage in budget planning and cost control
• Commercial drive and awareness
• Supportive yet persuasive management style
• Advanced understanding and ability to use Sage
• Advanced understanding and ability to use MS Excel
• In depth understanding of home technology not essential

Working Hours
8am – 5pm (Monday – Friday)

Salary
£24,000 - £26,000 (depending on experience)

Start Date
December 2009/ January 2010

Please email your CV and covering letter to fraser@finitesolutions.co.uk

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Location map: Leeds, Leeds