Hsqe Team Administrator

• Location: 

  United Kingdom,Wakefield, Leeds

• Posted: 30/10/2009 17:05

Hays Health and Safety are currently recruiting for a HSQE Team Administrator for a organisation in Wakefield.

Main purpose of the job:

- To support the Company Sector Health Safety and Environment and Compliance functions with their duties, providing  comprehensive administrative assistance in a range of areas
- The role requires a proactive and quality oriented approach, the jobholder will anticipate the need for information
- A key aspect of this role is to be able to work alone and independently to make decisions and act on the behalf of the team
- The post holder will need to maintain databases and the company document management system, ensuring information is kept in line with company procedures, is up to date and retrievable.
- To work as a key part of the central HSE and Compliance teams.

Requirements:

- Experience in a similar administrative support role with a broad range of duties and responsibilities and working to and achieving deadlines.
- Report preparation skills
- Strong and effective interpersonal skills, equally content working on own initiative and as part of a team. Dealing with senior staff and customers.
- Demonstrates a logical and practical approach to tasks
- Demonstrates ability to undertake an appropriate range of tasks
- A higher level of qualification at A level standard or above and RSA typing.
- Advanced software skills. Excel / Word / PowerPoint
- Strong time management skills.
- IT troubleshooting ability, correction of minor IT problems.
- Experience working in a safety/compliance team and producing reports.
- Experience of Quality, Safety and compliance database systems.
- Experience of Customer Care including handling survey results and statistics
- Must have a full UK driving licence.

Key Responsibilities:

- Company central HSE report and International process standards report production and administration
- Integrated Management System (IMS) update, maintenance and implementation plans, plus issuing and upkeep of CDs to operational teams.
- Administration of legislation references in IMS documentation
- HSQE Intranet pages updates, including upkeep of certificates
- Invoicing for external COSHH system, accreditation bodies and others as required
- Central administration of COSHH system
- Liaison with accreditation body regarding administration and planning of visits and other arrangements
- Production and administration of central Company Legionella reporting
- Distribution and administration of Duty of care audits
- Upkeep of email distribution lists for reportable events
- Administration, evidence gathering and liaison with Safe contractor and other corporate memberships
- Administration and update of Tool box talks and training modules
- Administration and collation of responses for annual Customer Satisfaction Survey
- Administration and upkeep of Central audit requirements
- Upkeep and administration of Company Employee handbook
- Provide office support to SHE and Compliance managers as required

Hays Construction & Property is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

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